At Fast Accounts, we allow Admin to create Roles for the Users and define the access and rights of the User as per your requirements. This key feature has made us one of the best-selling accounting software in Pakistan.
We have now further upgraded the Role as a result you will be able to allocate Print and Import Rights by choice to the User. In each module, you will note that Print and Import have become available as a choice.
In addition, we have also enhanced the Sale Order Approve and Invoice Rights.
In case, you want the User to only Approve/Reject the Sales Order, simply provide Approval Add Rights only. In case you would like the User to create invoices from the Order, you can add Order Invoice Right. Modify means the user will be able to reverse/change the Order status.
Lastly, we have now provided the Print button on all screens in the Sales and Purchases modules on the view of the transactions.
For the existing Users, you can revisit the roles and make the changes to further customise their access.
Please contact Fast Accounts Support Team for further details.
Fast Accounts provide full control to Admin to set User modules’ access and action rights in the roles. In addition, Fast Accounts has a premium module which allows Admin to control what data the User can view in the Sales and Purchases modules.
With Advance User Rights, Admin can allocate Customers, Suppliers and Products to the Users. As a result, the User will only be able to add transactions for the allocated Customers and Suppliers with allocated products, this is a whole new level of access control and rights management.
How to Set up Groups
To allocate the Customer & Supplier or Products, you must add Groups. The process to add Group is very simple
In the Settings Menu, Go to Groups, Select Add New. Fill in the information and press Save & Close.
On the Groups List, you will find an option to import the Groups data. Also, you can edit or Delete Groups as necessary.
How to Allocate Group to User
Go to “Settings Menu” Select “User Management” Press “Add New”, and on the User Form enter relevant data and select the Groups you want to allocate to the User, at the end press Save & Close.
How to Link Products with Groups
On the Product Form, you will be able to select the Group, this can be edited at any time. The product will become available to all Users allocated that Group.
How to Link Customers with the Groups
Simply open ADD NEW Customer Form, fill in the necessary information and on the “Terms” Tab you will find Groups. Select the relevant Groups and it’s all done.
Once the data is added User will only be able to view Customers / Suppliers who are linked with Groups allocated to the User. In the same way, the User will only be able to access product data which are linked with the Groups allocated to the User.
Please contact Fast Accounts Team for further details and to enable this premium feature.
In some cases, the Business has to charge more than one tax. This can be in the form of additional tax for the non-filer customer or Federal Excise duty on certain products.
We have enhanced the taxes management in Fast Accounts by providing two additional tax charges on Sale Invoices (‘SI’, ‘SC’, ‘SO’) and Supplier Bills (‘VI’, ‘VC’, ‘PO’).
In Fast Accounts, these taxes by default have been described as ADT (“Additional Tax”) and FED (“Federal Excise Duty”).
ADT (“Additional Tax”): this tax is calculated on the net of deductions i.e. (Amount – Discount – Trade Offer – Retail Margin)
FED (“Federal Excise Duty”): this tax is calculated on the net of deduction plus other taxes i.e. (Amount + GST + ADT – Discount – Trade Offer – Retail Margin)
How to Enable Additional Taxes
Go to Settings Menu
Select Taxes and Year End
Choose the Tax Display Settings section
You can enable any of the taxes and also have the flexibility to enable either in the Sales or Purchases. You can also set the label of your choice for these taxes.
How to add tax rates
In Taxes and Year End, you will find two separate sections to define the rate rates for both taxes. Each tax type will have its tax rates.
Link taxes to the products
In case a product is required to charge GST @ 17% to all customers, you will select the rate in both GST Rate and Non-Filer GST Rate.
In case you want to charge ADT @ 3% to non-filer customers, only select the Non-Filer ADT rate.
In addition, if all customers are subject to 5% FED, you will select the rate in both FED Rate and Non-Filer FED Rate.
This provides full flexibility on how the taxes should be applied to both filer and non-filer customers on each product basis.
Taxes on Sale Invoices
Once you have enabled the relevant taxes and added the tax rate, you will find the relevant taxes columns are now available on the Sale Invoices, Credit and Orders.
On the selection of the product, the corresponding tax rates will be pre-selected which can be altered if required. However, the users with Fixed Taxes on their profile will not be able to change the tax data on the product selection.
The same applies to the supplier bill. The additional taxes are also available in the Expenses details section.
Printing Additional Taxes Data
We have provided the option to print these taxes on line-by-line basis or total in the footer. In addition, you have the option to print either the total or breakdown on each tax rate basis in the footer total section.
Should you require any additional information on this please contact Fast Accounts Support team.
Fast Accounts allows you to add multiple print templates in both
In the Sales and Purchases Printing Sections, you will be able to add/customise the templates for the following
Sales Invoice (SI)
Sales Credit (VC)
Sales Order (SO)
Sales Receipt (SR)
Delivery Note (GDNSI)
Delivery Note (GDNSO)
Supplier Bill (VI)
Supplier Credit (VC)
Purchase Order (PO)
Bill Payment (VP)
Goods Receipt Note (GRNVI)
Goods Receipt Note (GRNPO)
How to add a Sale Invoice (SI) Template
Go to Settings⇢Sales Printing⇢Sales Invoice (SI)
This will open the existing template listing. Select “Add New”, on the next screen select the template Name and choose a base style. Press Save and Close and a new template will be added to the list.
How to customise a Sale Invoice (SI) Template
From the Template List select “Edit” to customise the template. Once in Edit mode, the first option is “Style”, select the relevant information also update the Business Information for this template. Keynote: When saving business information uncheck “Update All Printings” if you have separate business information on print templates. In addition, Print Count allows you to print water mark for “Original” and “Duplicate”, first print will be marked as “Original” and any additional prints will be “Duplicate”.
In the header and footer tab, select how the business information is printed on the template, also add a footer.
In the Invoice header tab, choose the information about the customer and the invoice. Drag and drop the fields in the relevant column and change font.
In Table Settings, all fields related to products and services in the invoice are available.
Lastly, Invoice Footer gives you the choice to print totals, unit summaries and other key information of your choice etc.
On each tab “Restore” button allows you to revert all the customisation and start again.
How to Use Multiple Print Templates
On the list, you can set a Default template, make it inactive or delete it.
When you add/edit sale invoices, you will have the option to select the printing template from the list. The default template will be pre-selected.
All printings from the Action Menu will always be printed on the default template.
FastAccounts has become the First choice of Accounting software in Pakistan.
We are proud to announce the addition of our highly anticipated “Analytical Reports” module. Access 33 analytical reports designed to enable you to gain deeper insights into the trends your business is experiencing. Enjoy the ability to tailor your data inputs for specific analysis into trends for sales, recoveries, expenditures, etc. and take your understanding of the climate your business faces to the next level.
There are three different types of reports:
Single data input, of your choice, provides data for each month with totals for each year.
Double data input, creates reports that allow 2 different data selections of your choice to be compared side-by-side for each month.
View two different types of data selection for each month in a single table as opposed to creating two separate reports. For example, sales data and recovery data for each month in one report, for easy access to comparable data.
As standard, all admin users have a sample report “Bills Data”, available to analyse the purchase data of your business.
This premium module is available upon subscription. For further details on how to gain access to our constantly expanding ‘Analytical Reports’ module, please contact our support team to upgrade.
Letter of Credit (“LC”), is a key instrument for international trade. In FastAccounts.pk, there is a dedicated Module to handle the Letter of Credit and its reporting and other data.
We have covered
Setting up Letter of Credit
Letter of Credit Expenses via Bank
Letter of Credit Expenses via Supplier
Letter of Credit Products
Setup Foreign Currency Customer / Supplier
In the main menu
Select “Letter of Credit”
Choose “LC”, this will provide a List of Letters of Credit.
Select “Add New”, this will open a new Letter of Credit Form
Fill in the necessary data for the Letter of Credit and press “Save & Close”
LC Expense Via Bank
Record the expense as normal in the Bank Payments and select Letter of Credit from the dropdown list. It is important to note that expenses you would like to allocate to the product cost should be recorded to a balance sheet nominal account in the Current Assets.
LC expenses via Supplier
In case a supplier has sent you a bill for the expense related to the Letter of Credit, simply go to the Supplier Bill and record the bill, remember to select the Letter of Credit from the dropdown.
LC Purchase of Products
Simply, go to Supplier bill and record the commercial invoice from the supplier and select the Letter of Credit from the dropdown list to link with LC.
Once all the expenses and product data have been recorded, go to Letter of Credit and select Cost Allocation.
The Cost Allocation Process is similar to the Landed Cost. In this process the expenses incurred will be linked to the stock products cost.
In the Expenses Section, select Letter of Credit from the dropdown list and press “Load” all the expenses related to the letter of credit will be loaded. This includes both Bank Payment and Supplier Bills. Remove the expenses which are not relevant or choose the amount you would like to offset with the product bill.
In the Products section, enter the bill number which has the product data and press “Load Products”, all the stock products will appear. Allocate the cost, there are 4 different methods of cost allocation provided. By Amount, Quantity, Manual Amount or Manual Percentage.
Tip: First Use Amount or Quantity method and switch to Manual Amount to update the numbers.
Once ready press Save and Close.
In this process, the expenses incurred on the Letter of Credit will be charged to the product cost.
On the letter of Credit list, there is an option to print Letter of Credit Expenses or Products Data. Once a letter of credit is closed/expired, make it inactive and it will not appear in future transactions.
For further information please contact FastAccounts Support Team.
It is the beginning of a new era here at FastAccounts! We have now introduced the APIs which will allow you to integrate Point of Sale or other applications directly with FastAccounts.
At present the APIs for the following are available
Create Sale Order
Create Sale Invoice
Create Customer Sale Receipt (unallocated)
Create Invoice Sale Receipt
The full documentation for all APIs is available on our website. Postman project is available for developer’s testing and integration. On the Postman developers have multi-language documentation available for ease of integration.