User Role Further Update

At Fast Accounts, we allow Admin to create Roles for the Users and define the access and rights of the User as per your requirements. This key feature has made us one of the best-selling accounting software in Pakistan.

We have now further upgraded the Role as a result you will be able to allocate Print and Import Rights by choice to the User. In each module, you will note that Print and Import have become available as a choice.

In addition, we have also enhanced the Sale Order Approve and Invoice Rights.

In case, you want the User to only Approve/Reject the Sales Order, simply provide Approval Add Rights only. In case you would like the User to create invoices from the Order, you can add Order Invoice Right. Modify means the user will be able to reverse/change the Order status.



Lastly, we have now provided the Print button on all screens in the Sales and Purchases modules on the view of the transactions.



For the existing Users, you can revisit the roles and make the changes to further customise their access.

Please contact Fast Accounts Support Team for further details.

Product Bulk Actions

FastAccounts allows users to save time on bulk actions. We have now enhanced the Product Bulk Actions screen, now this allows user to update both taxes and other data to update with a click of button.

Taxes Update

This allows you to update Tax Rates. In the Taxes Update,

Select the Category and Products you would like to update,

Choose the old tax rate and new tax rate and press Apply.

It’s all done.

Amount Update

This section allows updating many different data types. Select the Category and Products you would like to update,

  • Select the Data Type and Filter as appropriate.



There are two different calculation Types 1) Number 2) Percentage.

When you select “Number”, you have a choice

  • Add (add a number to the existing data)
  • Deduct (deduct the number from the existing data)
  • Replace (Replace the existing data with the number provided)

In the case of Calculation Type “Percentage”, you have the option to

  • Add (add % of the existing number to the data)
  • Deduct (deduct % of the existing number from the data)



Once the criteria are selected press Apply and it’s all done.

Please note it is a non-reversible action. The data will be updated as per the selection and criteria provided.

Advance User Rights

Fast Accounts provide full control to Admin to set User modules’ access and action rights in the roles. In addition, Fast Accounts has a premium module which allows Admin to control what data the User can view in the Sales and Purchases modules.

With Advance User Rights, Admin can allocate Customers, Suppliers and Products to the Users. As a result, the User will only be able to add transactions for the allocated Customers and Suppliers with allocated products, this is a whole new level of access control and rights management.

How to Set up Groups

To allocate the Customer & Supplier or Products, you must add Groups. The process to add Group is very simple
In the Settings Menu, Go to Groups, Select Add New. Fill in the information and press Save & Close.



On the Groups List, you will find an option to import the Groups data. Also, you can edit or Delete Groups as necessary.



How to Allocate Group to User

Go to “Settings Menu” Select “User Management” Press “Add New”, and on the User Form enter relevant data and select the Groups you want to allocate to the User, at the end press Save & Close.



How to Link Products with Groups

On the Product Form, you will be able to select the Group, this can be edited at any time. The product will become available to all Users allocated that Group.



How to Link Customers with the Groups

Simply open ADD NEW Customer Form, fill in the necessary information and on the “Terms” Tab you will find Groups. Select the relevant Groups and it’s all done.



Once the data is added User will only be able to view Customers / Suppliers who are linked with Groups allocated to the User. In the same way, the User will only be able to access product data which are linked with the Groups allocated to the User.

Please contact Fast Accounts Team for further details and to enable this premium feature.

Additional Taxes

In some cases, the Business has to charge more than one tax. This can be in the form of additional tax for the non-filer customer or Federal Excise duty on certain products.

We have enhanced the taxes management in Fast Accounts by providing two additional tax charges on Sale Invoices (‘SI’, ‘SC’, ‘SO’) and Supplier Bills (‘VI’, ‘VC’, ‘PO’).

In Fast Accounts, these taxes by default have been described as ADT (“Additional Tax”) and FED (“Federal Excise Duty”).

ADT (“Additional Tax”): this tax is calculated on the net of deductions i.e. (Amount – Discount – Trade Offer – Retail Margin)

FED (“Federal Excise Duty”): this tax is calculated on the net of deduction plus other taxes i.e. (Amount + GST + ADT – Discount – Trade Offer – Retail Margin)

How to Enable Additional Taxes

  • Go to Settings Menu
  • Select Taxes and Year End
  • Choose the Tax Display Settings section

You can enable any of the taxes and also have the flexibility to enable either in the Sales or Purchases. You can also set the label of your choice for these taxes.



How to add tax rates

In Taxes and Year End, you will find two separate sections to define the rate rates for both taxes. Each tax type will have its tax rates.



Link taxes to the products

In case a product is required to charge GST @ 17% to all customers, you will select the rate in both GST Rate and Non-Filer GST Rate.

In case you want to charge ADT @ 3% to non-filer customers, only select the Non-Filer ADT rate.
In addition, if all customers are subject to 5% FED, you will select the rate in both FED Rate and Non-Filer FED Rate.

This provides full flexibility on how the taxes should be applied to both filer and non-filer customers on each product basis.



Taxes on Sale Invoices

Once you have enabled the relevant taxes and added the tax rate, you will find the relevant taxes columns are now available on the Sale Invoices, Credit and Orders.

On the selection of the product, the corresponding tax rates will be pre-selected which can be altered if required. However, the users with Fixed Taxes on their profile will not be able to change the tax data on the product selection.



The same applies to the supplier bill. The additional taxes are also available in the Expenses details section.



Printing Additional Taxes Data

We have provided the option to print these taxes on line-by-line basis or total in the footer. In addition, you have the option to print either the total or breakdown on each tax rate basis in the footer total section.



Should you require any additional information on this please contact Fast Accounts Support team.

Print Templates

Fast Accounts allows you to add multiple print templates in both

  • Sales Printing
  • Purchases Printing

In the Sales and Purchases Printing Sections, you will be able to add/customise the templates for the following

  • Sales Invoice (SI)
  • Sales Credit (VC)
  • Sales Order (SO)
  • Sales Receipt (SR)
  • Delivery Note (GDNSI)
  • Delivery Note (GDNSO)
  • Supplier Bill (VI)
  • Supplier Credit (VC)
  • Purchase Order (PO)
  • Bill Payment (VP)
  • Goods Receipt Note (GRNVI)
  • Goods Receipt Note (GRNPO)


How to add a Sale Invoice (SI) Template

Go to Settings Sales Printing Sales Invoice (SI)

This will open the existing template listing. Select “Add New”, on the next screen select the template Name and choose a base style. Press Save and Close and a new template will be added to the list.




How to customise a Sale Invoice (SI) Template

From the Template List select “Edit” to customise the template. Once in Edit mode, the first option is “Style”, select the relevant information also update the Business Information for this template. Keynote: When saving business information uncheck “Update All Printings” if you have separate business information on print templates. In addition, Print Count allows you to print water mark for “Original” and “Duplicate”, first print will be marked as “Original” and any additional prints will be “Duplicate”.



In the header and footer tab, select how the business information is printed on the template, also add a footer.

In the Invoice header tab, choose the information about the customer and the invoice. Drag and drop the fields in the relevant column and change font.



In Table Settings, all fields related to products and services in the invoice are available.

Lastly, Invoice Footer gives you the choice to print totals, unit summaries and other key information of your choice etc.

On each tab “Restore” button allows you to revert all the customisation and start again.

How to Use Multiple Print Templates

On the list, you can set a Default template, make it inactive or delete it.



When you add/edit sale invoices, you will have the option to select the printing template from the list. The default template will be pre-selected.



All printings from the Action Menu will always be printed on the default template.

FastAccounts has become the First choice of Accounting software in Pakistan.

Analytical Reports

We are proud to announce the addition of our highly anticipated “Analytical Reports” module. Access 33 analytical reports designed to enable you to gain deeper insights into the trends your business is experiencing. Enjoy the ability to tailor your data inputs for specific analysis into trends for sales, recoveries, expenditures, etc. and take your understanding of the climate your business faces to the next level.

There are three different types of reports:

  • Single data input, of your choice, provides data for each month with totals for each year.
  • Double data input, creates reports that allow 2 different data selections of your choice to be compared side-by-side for each month.
  • View two different types of data selection for each month in a single table as opposed to creating two separate reports. For example, sales data and recovery data for each month in one report, for easy access to comparable data.

As standard, all admin users have a sample report “Bills Data”, available to analyse the purchase data of your business.

This premium module is available upon subscription. For further details on how to gain access to our constantly expanding ‘Analytical Reports’ module, please contact our support team to upgrade.

Letter of Credit

Letter of Credit (“LC”), is a key instrument for international trade. In FastAccounts.pk, there is a dedicated Module to handle the Letter of Credit and its reporting and other data.

We have covered

  • Setting up Letter of Credit
  • Letter of Credit Expenses via Bank
  • Letter of Credit Expenses via Supplier
  • Letter of Credit Products
  • Cost Allocation


Setup Foreign Currency Customer / Supplier

In the main menu

  • Select “Letter of Credit”
  • Choose “LC”, this will provide a List of Letters of Credit.
  • Select “Add New”, this will open a new Letter of Credit Form
  • Fill in the necessary data for the Letter of Credit and press “Save & Close”



LC Expense Via Bank

Record the expense as normal in the Bank Payments and select Letter of Credit from the dropdown list. It is important to note that expenses you would like to allocate to the product cost should be recorded to a balance sheet nominal account in the Current Assets.



LC expenses via Supplier

In case a supplier has sent you a bill for the expense related to the Letter of Credit, simply go to the Supplier Bill and record the bill, remember to select the Letter of Credit from the dropdown.

LC Purchase of Products

Simply, go to Supplier bill and record the commercial invoice from the supplier and select the Letter of Credit from the dropdown list to link with LC.



Cost Allocation

Once all the expenses and product data have been recorded, go to Letter of Credit and select Cost Allocation.
The Cost Allocation Process is similar to the Landed Cost. In this process the expenses incurred will be linked to the stock products cost.

In the Expenses Section, select Letter of Credit from the dropdown list and press “Load” all the expenses related to the letter of credit will be loaded. This includes both Bank Payment and Supplier Bills. Remove the expenses which are not relevant or choose the amount you would like to offset with the product bill.

In the Products section, enter the bill number which has the product data and press “Load Products”, all the stock products will appear. Allocate the cost, there are 4 different methods of cost allocation provided. By Amount, Quantity, Manual Amount or Manual Percentage.

Tip: First Use Amount or Quantity method and switch to Manual Amount to update the numbers.

Once ready press Save and Close.



In this process, the expenses incurred on the Letter of Credit will be charged to the product cost.

On the letter of Credit list, there is an option to print Letter of Credit Expenses or Products Data. Once a letter of credit is closed/expired, make it inactive and it will not appear in future transactions.

For further information please contact FastAccounts Support Team.

APIs

It is the beginning of a new era here at FastAccounts! We have now introduced the APIs which will allow you to integrate Point of Sale or other applications directly with FastAccounts.

At present the APIs for the following are available

  • Create Product
  • Create Customer
  • Create Sale Order
  • Create Sale Invoice
  • Create Customer Sale Receipt (unallocated)
  • Create Invoice Sale Receipt

The full documentation for all APIs is available on our website. Postman project is available for developer’s testing and integration. On the Postman developers have multi-language documentation available for ease of integration.

Multi-Currency

FastAccounts.pk has now introduced the Multi-Currency feature, which makes recording foreign currency transactions simple and easy.

When a foreign currency transaction is recorded, we have it all covered to automatically calculate Realised Exchanges Gains/Losses

In addition, there is an option to revalue foreign currency bank accounts, the system will calculate the balance with revaluation gains and losses.

Multi-currency enables you to link a foreign Currency with

  • Customer
  • Supplier
  • Bank

This is a premium feature, speak to the Fast Accounts support team to enable this feature.

How to add a Foreign Currency

By default, all companies are linked with Pakistan Rupee as the Base Currency, however, you can ask the Support team to change the Base Currency.

Once Multicurrency is enabled, the base currency can’t be changed.

To add new foreign currencies,

  1. Go to Settings
  2. Select Currencies
  3. On the Currency List Select Add New
  4. From the Dropdown select the Currency to add
  5. Press Save & Close


Setup Foreign Currency Customer / Supplier

Once the Multicurrency module is enabled, When setting up the Customer records, it can be linked to the customer currency.

Simply add Customer, and on the “Terms” tab, select the Customer Currency.

The Currency linked with the Customer is non-editable. Once a currency is linked with a Customer you will be able to record customer-related transactions in Customer Currency.



Setup Foreign Bank Accounts

  1. Go to Bank
  2. Select Account Balance
  3. Select Add New
  4. When adding a new bank account select the currency from the dropdown list.





Sales Invoices

When adding a sale invoice of a foreign currency Customer, there will be an option to add an exchange rate.

Say, a GBP customer is invoiced in GBP at an exchange rate of 0.005. Press the Green Save Icon to update the exchange rate. This will appear on the next GBP transactions.

Simply, record the invoice in GBP and press Save & Close



Sales Receipts

Sales Receipts for the Sale Invoices raised in a specific Currency can only be done in the bank accounts linked with the same currency.

When recording the sale receipt specify the exchange rate applied to the receipt. Let’s assume the exchange rate at receipt is 0.5230.

It’s all done, Fast Accounts will automatically calculate the exchange gain and losses on the relevant transaction.



Bank Revaluation

The bank Revaluation process is very simple in Fast Accounts,

  1. Go to Bank
  2. Select Revaluation (this screen provides you with the list of previous revaluations)
  3. Select Add New
  4. Select the Currency & Enter the revaluation Date then Press Apply
  5. Enter the Exchange rate for the revaluation Date
  6. It Calculates Revalued Balances and Gain / Loss
  7. Press Save & Close.





Fast Accounts making cloud accounting easy, for further Information and Support call our Support team.

How to Customise Journal Printing

Fast Accounts provides the journal on all transactional screens which include;

1. Sales
1.1. Invoices
1.2. Receipts
2. Purchases
2.1. Bills
2.2. Payments
3. Bank
3.1. Payments
3.2. Receipts
3.3.Transfers
4. General Journal

On all relevant screens an option to “Print Journal” is available.

Customise Journal Printing

Use can customise the Journal Printing. Simply Go to “Settings” and select “Jounral Printing”, on this page, select the relevant Journal.

Once on the Journal Printing Settings Screen, there are two section

  • Header / Footer
  • Table Settings

 

Header & Footer Section

In this section, set up a customised header for the printing,

In addition, there is an option to set up a Custom label and also Footer Signatures.

Table Settings

In this section, select the columns required in the Journal.

Once the settings are completed Press “Save & Close”

FastAccount.pk is the fastest growing cloud accounting software in Pakistan.

For further information please contact the Fast Accounts Support Team.